fbpx

Searching for Inventory directly in your Suppliers COSTAR

COSTAR includes a feature that enables stores to directly check stock, pricing information and place orders with Wholesalers or Distributors all powered through your COSTAR system. This connection is called COSTAR2COSTAR (a comprehensive list of COSTAR2COSTAR partners is available here).

There are a few prerequisites to be able to use this feature. You must have a high-speed internet connection that is available to all computers using the COSTAR application and your Wholesaler or Distributor must also be set up to receive COSTAR2COSTAR connections.

Wholesaler Information

You will need 3 pieces of information from your Wholesaler:

  • Your Account Number with the Wholesaler
  • The URL (web address) that COSTAR uses to access that Wholesaler
  • Your Password with the Wholesaler

COSTAR2COSTAR Integration Setup

To setup the COSTAR2COSTAR Integration on your system;

  1. Open COSTAR and click Settings>>Order Entry Options>>Integration
  2. Check the box next to the word COSTAR
  3. Click Back to close and save your changes and return to the Main Menu

To add the connection details for a Supplier in a single branch database;

  1. From the main menu select Suppliers, Supplier Maintenance. Search for and select the appropriate Supplier
  2. Select the Purchasing menu
  3. Pull down the list box under, “Supplier Connection Type” and select COSTAR
  4. Complete the Our Account Number field with your supplier account number
  5. Complete the URL and Password fields with the web address and password that your supplier provided to you
  6. Click Back to return to the main menu
  7. Your COSTAR2COSTAR Integration setup is now complete

To add the connection details for a Supplier in a multi-branch database;

  1. From the main menu select Suppliers, Supplier Maintenance. Search for (and select) the Supplier
  2. Select the Purchasing menu
  3. Pull down the list box under Supplier Connection Type and select COSTAR
  4. Click the Branch Connections button
    • Share on Facebook!
  5. Complete Our Account Number, Password and URL fields with the data that your supplier provided to you for each branch
  6. Click the Ok button to save your changes and the Back to return to the main menu
  7. Your COSTAR2COSTAR Integration setup is now complete

With any COSTAR2COSTAR Integration enabled, all of your “Order Entry” and ” Purchase Order” search forms will have a new Browse Supplier search button as below;

  • Order Entry Document Search
  • Purchase Order Search

When you click Browse Supplier you will be taken to the Browse Supplier Search screen (see below) that will allow you to select the specific supplier you want to look-up and you can then search for products by any combination of Size; Item; Description; Manufacturer; Model and/or Product Type.

Note: This search may take slightly longer than normal because the search criteria and the results must be sent and returned to and from the supplier via the internet.

The results are displayed including the Item Number, Manufacturer, List Price, your Cost for the item the and the exact Availability.

Tip: When you are placing an order with a supplier that you have a COSTAR2COSTAR Integration with, you are best to always use the “Browse Supplier” button when searching for Inventory. That way you will ensure that you are always checking the LIVE status of their Inventory and you’ll save time and money requesting stock that is not available from your supplier.

 

Share This